Equipment Rental Agreement

1. Parties & Agreement

This Equipment Rental Agreement ("Agreement") is entered into between VibeBox LLC ("VibeBox") and the Renter identified in the Rental Details above. By signing below, the Renter acknowledges receipt of the equipment listed and agrees to all terms and conditions set forth in this Agreement. The Renter warrants that they are at least 18 years of age and have the authority to enter into this Agreement on behalf of all guests and attendees at the event.

2. Rental Period & Fees

The standard rental period is 24 hours from delivery/pickup until the scheduled return or collection time on the final rental day. For delivered rentals, the Renter specifies a preferred pickup time window at booking. Multi-day rentals are charged at full price for day one, 50% off days two and three, and full price for each day thereafter. Doorstep Delivery and VibeBox Concierge (delivery + setup) fees are as quoted at booking; delivery and setup are included at no additional charge for Cosmos Base, StarGaze, Big Premiere, snapBox Classic, snapBox Pro, Vibe & Vow, and Vibe & Vow Grand packages. Late return or unavailability of equipment at the scheduled collection time incurs a fee of 50% of the daily rate per day or partial day.

3. Payment

A deposit may be required at booking depending on the package selected; the exact deposit amount and payment schedule are shown at checkout. When a deposit is offered, the remaining balance is due 24 hours before the event. Bookings made within 24 hours of the event start require full payment upfront. A Colorado sales tax of 8% is included in the total. If equipment is returned in good condition with no missing items, no additional charges apply. Charges for damage, missing items, cleaning, or late return as described in Section 7 may apply and will be invoiced separately.

4. Fulfillment Options & Responsibility

Pickup: Renter picks up and transports the equipment from VibeBox. Renter is responsible for safe loading, transport, and unloading. Damage occurring during Renter transport is Renter's responsibility. Packages marked as pickup-unavailable (Full Blast, Cosmos Base, StarGaze, Big Premiere, snapBox Pro, Vibe & Vow, and Vibe & Vow Grand) cannot be picked up by the Renter and require delivery or setup. Doorstep Delivery: VibeBox delivers to and collects from the address above during the agreed windows. Renter is responsible for equipment from delivery until collection. Renter specifies a preferred pickup time window at booking for the collection visit. VibeBox Concierge (Delivery + Setup): VibeBox delivers, assembles, positions, and calibrates all equipment, then provides a walkthrough. For cinema packages, this includes screen assembly, projector focus and keystone alignment, and speaker placement. For Photo Booth packages (snapBox Classic, snapBox Pro), this includes booth assembly, printer setup, and tablet/app configuration. Renter must not relocate or re-rig equipment installed by VibeBox. StarGaze features a 120-inch or 150-inch freestanding screen that must remain secured as installed. Big Premiere uses a 120-inch or 150-inch premium freestanding screen that must remain secured as installed.

5. Care & Use of Equipment

• Use equipment only for its intended purpose and follow the provided setup guide link included with your booking.
• Keep all equipment protected from rain, sprinklers, and standing water. Speakers are splash-resistant, not waterproof; projectors must stay dry at all times.
• Do not leave equipment outdoors overnight or unattended in public spaces.
• Projectors must be transported and stored in the padded case provided, and moved only when powered off and cooled.
• Do not open, modify, or attempt repairs on any equipment. Report malfunctions immediately by phone or text.
• Renter is responsible for compliance with local noise ordinances, HOA rules, and any permits required for the event.
• Streaming services accessed on projector apps use Renter's own accounts; VibeBox erases sign-ins after each rental but recommends Renter log out at the end of the event.
• Photo Booth equipment (iPad, ring light, backdrop, and props) must be kept dry and handled with care. Do not move the booth once assembled by VibeBox. For self-running booths (snapBox Classic), follow the on-screen prompts and contact VibeBox immediately if the app malfunctions.

6. Weather Policy (Outdoor Events)

• Reschedule-first: if rain or high wind is forecast for an outdoor event, Renter may reschedule to any available date, or swap to an equivalent indoor package, at no charge up to 24 hours before delivery.
• Wind rule: outdoor freestanding screen events are cancelled or moved indoors when sustained winds meet or exceed 15 mph or as directed by VibeBox at setup. If conditions become unsafe mid-event, the screen must be taken down and secured.
• Weather-related rescheduling applies to outdoor bookings only; indoor packages are unaffected by weather.

7. Damage, Loss & Cleaning

Renter is responsible for the equipment during the rental period and will be charged repair costs for damage, or replacement cost for loss or theft, up to the following amounts per item: PartyBox 520 speaker $880; PartyBox 130 speaker $450; projector $700-$1,000 (model as listed on the delivery receipt); standard screen $300; wireless microphone $75; power station $400; photo booth (iPad-based Salsa 2 unit) $500-$1,500 (model as listed on the delivery receipt); instant photo printer $300; ring light $75; backdrop/stand $50-$100; props box $25; cables/cases/accessories $25-$150. Additional charges will be invoiced and are due within 14 days. Normal wear is expected; excessive soiling requiring more than standard cleaning incurs a $50 fee.

8. Cancellation & Reschedule

• At least 24 hours before the scheduled event start time: full refund to the original payment method.
• Within 24 hours: cash refunds are unavailable. Renter may request one complimentary reschedule, subject to availability and any package price difference, or cancel for a non-transferable booking credit valid for 12 months.
• Weather rescheduling under Section 6 is not a cancellation and carries no charge.

9. Assumption of Risk & Liability

Renter accepts full responsibility for the safe use of the equipment during the rental period and for the safety of guests around it, including power cords, stands, staking, and speaker/screen placement. To the maximum extent permitted by law, VibeBox is not liable for injuries, property damage, or losses arising from use of the equipment during the rental period, except to the extent caused by VibeBox's own negligence in equipment condition or VibeBox-performed setup. Renter agrees to indemnify and hold VibeBox harmless from third-party claims arising out of Renter's use of the equipment. Total liability of VibeBox under this Agreement shall not exceed the total fees paid for the rental.

10. General

Equipment remains the property of VibeBox LLC at all times. This Agreement is governed by the laws of the State of Colorado; venue lies in Douglas County. If any provision is held unenforceable, the remainder stays in effect. This is the entire agreement between the parties regarding this rental.